AGENDA:

o    Call Meeting to Order
o    Public Notification Pursuant to the Freedom of Information Act: The public was notified of this meeting (Greater than 2-1 Hours) by placing the agenda on the district's website, and by posting a copy <if the agenda on the public bulletin board in the lobby of the meeting place locoted at 70/ Fork Shoals Road, Greenville SC 29605.
o    Recognition of Guest: Ellen Clement, Count on Us Controller Services
o    Presentation of minutes from the November 14, 2024, Regularly Scheduled Meeting.
o    Executive Session (To discuss Personnel issues, Legal matters, or Contractual issues):
A.    Personnel Issues (Yes)
B.    Legal Matters (No)
C.    Contractual Issues (No)
Action Needed on items discussed in Executive Session, (If Any)

 

Old Business:

l. 2023/2024 Fiscal Year Audit

2. 2nd Quarter Budget vs Actual (Ellen Clement)

3. Any other old business from the board.

 

New Business:

1.     Retirement Benefits

2.    Private Contractors Reimbursement for Helene
3.    Policy & Procedure Needed Updates
4.    Any new Business from the Board.

Agenda Request for next meeting on February 13, 2025

Board Member and Employee Comments 

 

Jeffrey A. Bagwell

Commission Chairman

Post: January 6, 2025 16:30

File: January 9, 2025 at close of meeting

 

 

 

 

 

 

MEETING MINUTES

 

BELMONT FIRE & SANITATION DISTRICT COMMISSION MEETING

Minutes

Regular Scheduled Meeting

 

January 9, 2025

06:00 p.m.

701 Fork Shoals Road - Commissioners Board Room

Commission Board Members Jeffrey A. Bagwell, Chairman James W. Merrill, Commissioner Robert L. Cass, Treasurer Kenneth E.Shirley, Commissioner Kenneth B. Clark, Secretary

 

Pursuant to the Freedom of Information Act, notice of this meeting date, time, place, and agenda was posted online

and on the bulletin board located at Belmont Fire Departments headquarters, 701 Fork Shoals Road.

 

Commission Board Members Present Jeffrey A. Bagwell

Kenneth E. Shirley Robert L. Cass Kenneth B. Clark

Commission Board Members Absent James Merrill

Anthony Segars

Staff Present

Andrea Jackson, Administrative Assistant

 

Item (1) Meeting Called to Order Chairman Bagwell

Item (2) Public Notification Pursuant of Freedom Act Posted for public view January 8th, 2025.

Item (3) Recoflnition of Guest Guest Present: Matt Phillips

Item (4) Approval ofMinutes

a. December 5th, 2024, Regular Scheduled Meeting

Action: With no amendments or corrections Chairman Bagwell called for the December 5th, 2024, minutes to stand approved as presented.

Item (5) Pay Bi- Monthly Invoices

Action: Bi-Monthly invoices and checks signed.

Item (6) Executive Session

a.      Personnel Issues (none)

b.     Legal Matters (none)

c.      Contractual Issues (none) Action: none.

Item (7) Fire Chief Report

a.      We have been working diligently with FEMA to recoup out of pocket expenses we incurred during Hurricane Helene.

b.     Quint 13 upfit is 90% complete.

 

Action: The board accepted this information.

 

OLD BUSINESS

Item (I) 2023/2024 Fiscal Year Audit

a. Matt presented our 2023/2024 audit for GASB and GAAP Financial reporting. The best rating a government entity can receive during an audit is an unmodified opinion in which he rated Belmont Fire District.

 

Action: The board accepted this information.

Item (2) 2nd Quarter Budget vs. Actual

a. This has been rescheduled until the next scheduled meeting.

Action: The board accepted this information.

Item (3) Any other old business

a. none.

Action: The board accepted this information.

 

NEW BUSINESS

Item(]): Retirement Benefits

a.   We feel an obligation to award a 25+ year service, retired Belmont Staff Member, a non-monetary benefit after retirement.

Action: The board agreed to the table until the next scheduled meeting.

Item (2): Private Contractors Reimbursement for Helene

a. Andrea has received our Big Country Tree Service dba BRS Invoice for procurement services received during Hurricane Helene.

Action: The board accepted this information.

Item (3): Policy and Procedure Need Updates

a.     Andrea discovered when pulling policies and procedures to provide to FEMA, that we need to update our policies and procedures book.

b.     Chief Segars plans to meet with our legal counsel in the next few weeks.

Action: The board accepted this information.

Item (4): Any new business from the board

a.     None.

Action: The board accepted this information.

 

Item (5): Adjournment

 

With no other business Chairman Bagwell called for a motion to adjourn.

Action: A motion was made by Commissioner Cass to adjourn, and seconded by Commissioner Shirley, all members agreed we stand adjourned at 19:07.

 

 

Minutes January 9th, 2025